non-verbal Micro-responses

Non-Verbal Matters

non-verbal Micro-responses

Today I’m thinking about the unconscious communications we all make. Someone says or does something in our presence. Then, quick as a flash, we give them a non-verbal micro-response. It might be a sound, a gesture, a facial expression. These non-verbals go by so quickly, we may not even know they happened. Like it or not, other people notice. Some of these non-verbals serve to build relationships. Some serve to destroy them. Really, if you’ll pardon the double negative, none of them have no impact at all.

AN ILLUSTRATION

The other day at a store, I said to the clerk, “Hey, I’m hoping you can help me with something.” Before responding to me, she closed her eyes, lowered her head, and let out a quick breath through her nose. The whole gesture took less than two seconds. Then she looked at me and said, “Sure. How can I help you?”

Before she spoke, I already wished I hadn’t gone into that store.

NON-VERBAL MATTERS

I expect that if you were to ask her how she responded to my request for help, she’d tell you, “I said, ‘Sure. How can I help you?’” But that wasn’t her first response. While it was the first thing she said, her gesture, her body language, was the first response. And it was also therefore my first impression. And it was the communication I believed.

There’s a principle of Adeptability we teach our clients. We humans are, “meaning making machines.” Every bit of information we take in, we make meaning of. We tell ourselves a story to make sense of the information. We fit every gesture and sound, every non-verbal expression, into the story we’re telling ourselves.

I’m a meaning making machine. So, I told myself a story to interpret her non-verbal response — right or wrong — and then I believed my story. To me it meant, “I don’t want to help you. Don’t bother me.” That response and the meaning I took from it had a more profound effect on my experience than her second/spoken response, “Sure. How can I help you.” I may have been mistaken. It’s possible I was wrong.

To the store I was in, however, it doesn’t matter whether my interpretation was correct or not. As a result of her unconscious communication to me, I felt unwelcome. So, I probably won’t go back. I got what I came for, and left as quickly as possible. She likely affected others in the same fashion.

In business, non-verbals are a major part of our brand. They’re a big part of our company culture. Micro-responses play a significant role in everyone’s sense of well-being, belonging, and motivation. Non-verbal communication drives productivity and results or it puts on the brakes.

WHAT TO DO ABOUT IT

There’s another principle of Adeptability that informs where our attention belongs in order to have the impact in the world and our businesses that we’re looking to have.

It’s never about the thing. It’s always about the relationship.

The store clerk was willing to help me. In fact, she did help me. And even so, with her initial micro-response, she tore down the relationship with me.

Non-verbal micro-responses can tear down the relationship, and they can also build it up. How often do you smile at the people you work with when you encounter them? How often do you approach their requests with an attitude of “yes”?

Micro-responses that tear down relationships:

  • Sighs
  • “Oh no”
  • Frowning
  • Head shaking
  • Avoiding eye contact
  • Eye-rolling
  • Etc.

Micro-responses that build up relationships:

  • Smiles
  • Nodding
  • “Uh-huh”
  • Eye-contact
  • Slightly raised eyebrows
  • Etc.

THE CHALLENGE

The non-verbal micro-responses we’ve been talking about are pre-conscious and reflect the thoughts you have about the situation (or person) presenting itself. You can’t necessarily control micro-responses in the moment because they come before you know it. You can, however, notice them in retrospect. Often, if you train yourself, you can recognize them even as they come. And you can instruct yourself in how you want to respond in like circumstances in the future.

And if you notice you’ve made a destructive micro-response, you can apologize for your impulsive reaction. An apology, when it’s called for and offered without prompting, is a powerful relationship builder.

You can ask those around you to give you feedback specifically about your pre-conscious micro-responses and enlist them in your effort to improve your collaborative ability.

And you can give yourself instruction and deliberately apply your awareness in advance of the situations where potentially destructive micro-responses come up.  

You know you best. Make an inventory of the places you’re most likely to sneer, roll your eyes, groan, sigh, slump your shoulders, etc.

Here’s a start:

  • When someone makes a request of you
  • When someone comes unannounced to your work space
  • When you encounter someone when walking through the office
  • When someone gives you feedback — corrective or congratulatory
  • When someone asks you for a status report
  • When someone tells you about their personal life, or asks you about yours

Keep track of these triggers. Prepare to build relationships. When you catch yourself tearing down the relationship, make a quick apology, offer a remedy, and move on.

Additionally, if you’ve got a feedback culture (and if you don’t, get to work right away to build one), give and ask for feedback on non-verbal behaviors.

  • When you roll your eyes, I’m left thinking you’re not ready for a project like this.
  • Thank you for nodding throughout my presentation. I knew I had you with me, and I felt encouraged.
  • When you shake your head while a customer is talking to you about a problem, they won’t feel supported. We’ll lose business.
  • When you occasionally say, “uh-huh,” when I’m telling the team about this new initiative, people know I have your support. It helps smooth the transition and get everyone on board.

Even subtle and unconscious behavior affects the team, the customers, and the business results. So it’s part of performance and deserving of feedback — both congratulatory and corrective.

WHY BOTHER

The greatest benefit of the awareness and discipline I’m suggesting… You can change your own attitude through this practice. Our attitudes surely affect our behaviors. It works in reverse too. Discipline yourself to constructive behaviors and your attitudes will shift.

You’ll improve your own outlook, morale, and value in your organization.

Meanwhile, you’ll also affect the impression others have of you. You’ll upgrade the way they think of you, upgrade the way they feel being around you, upgrade the opportunities that come your way, and upgrade the results you get in the many negotiations we all engage in every day.

Whatever your work, this will fuel your career and increase your sense of fulfillment. It’ll drive results for you, for your team, and for your company.

 

_______________

Imagine your team operating with high-level EQ. Trouble is, reading an article doesn’t often change behavior. That’s why we created Adeptability Training for your team for a communication and collaboration culture as a matter of habit and mindset. Want an Adeptable team?

Book a call today.


Five Cent Company Culture Upgrade

With just 5 cents, you can make a major upgrade to your company culture. And are you ready for the kicker? You don’t even have to spend the five cents. You can keep your money and still get the upgrade. Look in the sofa cushions, grab five pennies, and read on.

COMPANY CULTURE

There’s a lot of talk about the importance of company culture. There’s not a lot of clarity about what company culture means. At The Yes Works, we have a useful definition of culture:

A company’s culture is the set of contagious tendencies of behavior, language, and values common to the people working there.

Want to know the secret to this five-cent/free company culture upgrade? Thank you. No, I am not thanking you for your interest (although, thank you for your interest). That’s the secret. “Thank you,” is the secret.

Thank you is a behavior that reflects the attitude of the thanker and affects the attitudes and the behavior of the thanked and of everyone who overhears the thanks. In an environment of recognition and gratitude, people are engaged.

A so-called leader I once spoke to said, “Why would I say, ‘Thank you,’ to my employees for doing their job. I pay them. Their paycheck is my thanks.” He wondered why he had to constantly police people to insure they spent their time on task, and why there seemed to be a problem of petty theft at the office. He didn’t believe in a connection. “That’s how people are.”

Whenever I hear, “That’s how people are,” I know that’s a team that could benefit from a shot of Adeptability.

Another employer I met recently complained that her executive assistant said she’d like more feedback. “I don’t know if I’m doing a good job.” This employer bragged, “I told her, ‘You’re still here, aren’t you? I haven’t fired you. That’s how you know that you’re doing well.’” She added, “You can’t coddle people.”

You may find these exchanges cartoonish. The sad truth is, they’re painfully common.

You’re here, reading The Yes Works blog, so your culture and your leadership are doubtless light-years ahead of that. Let’s take it to the next level. Introduce or turn up the volume on a “Thank You” Culture.

“Thank You” Culture

The research shows that if you want performance, you should be thanking people. Non stop. Thank the people who work for you. Thank your customers. Thank your vendors. Thank the people you work for, and those whom you work with. Cultivate a company culture of thanks.

Why bother?

THE THANK YOU ROI

The reasons are simple:

  1. It’s polite. Don’t get a reputation as a self-centered boor.
  2. It’s good for relationships, and as you may have heard me say before, “It’s never about the thing. It’s always about the relationship.”
  3. We crave it. One of the top complaints people have about work, “My contribution is not recognized or appreciated.”
  4. It’s contagious. When we’re thanked, we thank. Thank a lot, and the thanks are going to propagate all over your company.
  5. It reinforces the behavior you want. Behavior recognized and rewarded is behavior repeated. Thanks encourage performance.
  6. Use it or lose it. Behavior not specifically recognized and rewarded fades away. It’s not because people are peevish. It’s the way our brains are wired. Thanks reward the centers of the brain that crave belonging — and those centers are powerful indeed. “Thank you” is the best kind of peer-pressure.

A management truism is, you reliably get what you measure. That’s true of ourselves as well as those we supervise, so we’ve got a tool for you. It’ll help you drive your “thank you” performance.

Five-Cent Thank Yous

Here’s the five-cent tool you don’t have to pay a dime for. It’s an easy and contagious company culture upgrade.

  1. Put five pennies in your left pocket.

  2. Every time you thank someone for something they’ve done, move one penny from your left pocket to your right pocket.

  3. Every single day, make sure you’ve completed the transfer of funds from left to right. That’s 5 thanks a day. Better than an apple for company health.

Sound simple? It is. Still, it can be quite a challenge. We all like to think we’re gracious bosses and colleagues. Fact is, when the pressure is on, when we’re feeling busy and pressed for time, gracious may go right out the window. Saying, “thank you,” it’s only going to count — only going to deliver the benefits — if you’re received as genuine.

There’s a skill to finding and delivering a thank you that’s genuine even when you’re stressed, even when under duress. We’ve got some suggestions.

Here are a few guidelines from our Adeptability program:

  1. BE SPECIFIC. “Thank you,” even, “Thank you for your work,” is nice but gets limited ROI. Specific is far more powerful. “Thank you for double-checking my work to ensure we’re error free on this report.” That’s specific. That’s powerful. “Thank you for consistently turning your work in ahead of schedule. That keeps us on target for our clients and ensures we have a reputation for value.”
  2. TALK ABOUT BEHAVIOR. It’s not useful to thank people for generalities or for your interpretation of  their attitude — “Thank you for being friendly. Thanks for being awesome.” Thank people instead for behavior. “Thank you for smiling at me this morning.” Thanking someone for being, “helpful,” is fine. Thanking someone for, “giving me a heads-up before the meeting that Greg might need the Klein Numbers,” is better. Not only does that make the behavior easier to repeat. It’s also more gratifying to hear. I know you mean it.
  3. CULTIVATE GRATITUDE. Nothing is too small to be worthy of thanks. Thanks for holding the door. Thanks for the paper clip. Thanks for hearing me out. Thank you for coming early to the meeting so we could start on time. Thank you for always doing what you said, or communicating in advance if there’s trouble. (Gratitude, by the way, is good for you — physically and psychologically.)
  4. DEBT ACCUMULATES. CREDIT DOESN’T. Did you miss all your thank yous yesterday? Get ten in today. Did you get ten in yesterday? You still owe five today. (Need proof that this idea that credit doesn’t accumulate is a practical principle of real truth? If you get a bonus this week, is it okay with you if your employer doesn’t pay you next week?)
  5. SPREAD THE LOVE. Don’t focus all your gratitude on your close-in teammates. Spread some gratitude to others in the group, and also to those outside your department. Together with your teammates, become the “Thank you” department. Build a department reputation for gratitude. Watch how easy it becomes to get things done across silos that used to be like pulling teeth.

BONUS

Are you crushing your thank you numbers? Here are a couple of suggestions for upping your game.

ADVANCED SKILLS:

  1. FORGET 5 CENTS. Go for 10. Go for 15. When you’ve cultivated your gratitude capacity, you begin to notice oodles of opportunities. It becomes an unstoppable habit. Spread this culture contagion even wider.
  2. TALK RESULTS. You’ll notice that some of the examples above don’t end with thanks for the behavior. They go on to name the result of the behavior. “Thank you for checking my work,” names a behavior. The likely result, “We turn in an error free product.” You can also build an Accountability Culture on this behavior-results type of feedback. Actually, you can’t separate the two. “Thank you for pointing out where I was failing to deliver.” Behavior. “I’m beginning to notice a tendency I have to gloss over that area of my work, and I’m taking actions to insure I remain attentive.” Result.
  3. PLANT AND FERTILIZE. Sometimes people hold back the behavior you’re looking for. Maybe they’re not sure you really want it. Maybe they’re uncertain their efforts will be recognized and received. Only getting a shadow of what you’re after? Try thanking people for the whole thing, even if you’re getting only the barest hint. “Thank you for your quality control attention on the whole project like that.” Even if they’ve only been scratching the surface, you’ll watch the behavior grow under a nurturing thanks. Thanking someone for their effort in building a new skill will drive and motivate more effort and faster improvement.

Gratitude is an Adeptability Culture skill. It’s contagious. It’s productive. It’s not the only way to get exceptional results. It is one of the easiest and most sustainable ways to drive ever improving performance and productivity.

And it does a body good. Pass it on.

 

____________

Communication and collaboration are some of the hardest things to get right in any company culture, and the difficulty increases exponentially as you add more people to the team. Adeptability Training gets teams communicating and collaborating effectively as a matter of habit and mindset. Book a call today.


You're Doing Conflict Wrong

(Like this content about workplace conflict, but want to hear about it instead of reading about it? Here’s the companion podcast episode.)

If you’ve got two people who interact, sooner or later, they’re going to come into conflict. It’s a fact of human relationships.

This article is about transforming conflict and using it to your advantage. If conflict seems like something to avoid… If it seems like something you can win… Then, you’re doing it wrong.

When people come to workplace conflict hoping and striving to win, then it’s only conflict itself that wins. (Did that sound cheesy?)

What’s wrong?

Some people are conflict avoidant. Some people are conflict seeking. Whatever our conflict tendency, the vast majority of us are doing it wrong the majority of the time.

When we find ourselves in a disagreement, many of us do one of two things.

  1. Some of us widen our eyes, straighten up, and start arguing our case to win the argument. I call this the Stand and Fight.
  2. Others of us lower our eyes, shrug our shoulders, walk away, and resign ourselves to the certain outcome that things won’t go our way. I call this the Slump and Slink.

Most of us do each of these things at different times and in different circumstances. Avoiders sometimes go on the attack, and fighters sometimes flee.

It doesn’t mean we’re bad people — the fact the we do conflict wrong. It makes sense we’d respond this way. Our brains are wired by ages of evolution to preserve our lives. Being a jerk at work is a survival reflex. You’ve heard of “fight or flight.” Here it is. Argue = fight. Resign yourself = flight.

Your more primitive brain regions see disagreement with a colleague, anticipate conflict, and categorize that conflict as a threat to life and limb. Rationally, you know that threat isn’t real. Rational mind, though, has been nearly shut off. Primitive brain regions have coopted the rational mind.

What’s it cost to get workplace conflict wrong?

If it’s my brain acting on instinct, my response to conflict is nature. Why fight “fight or flight?” Why not let nature do its thing?

Well, combat and hiding both have costs.

  1. Combat deteriorates relationships in ways we’re all aware of. Combative posturing leads to mistrust and resentment. So does hiding — in more subtle ways. We pick up on the subtle signals when people disagree but acquiesce anyway. We see them hiding their disapproval like a kid in class who thinks they’re adeptly passing notes unnoticed. It feels manipulative. We’re uncertain where we stand, and so the relationship is full of uncertainty and discomfort. Without candor, there’s no trust.
  2. Even though the points of disagreement loom large, there’s usually more common ground than there is difference. When we enter combat mode, that common ground gets lost. Team cohesion suffers, and adversarial stances prevent good information from being heard. The points of disagreement are almost always relatively small. In the scheme of things, the common ground you share outweighs the difference 100 fold. It’s the difference that gets all the attention, and the context of affinity gets lost.
  3. When we avoid workplace conflict, valid concerns that could benefit the relationship and the organization don’t get the attention they deserve. Disasters (large or small) may result from the lack of information sharing. Same thing when you voice your concerns at the top of your lungs. You’re telling everyone why you disagree. And you may have very important points. If you’re on the offensive, however, instead of calmly sharing your concerns, people get defensive in response. They stop listening. You may be right, but by behaving aggressively, you insure that you’re not heard.
  4. People say quietly to themselves, “I knew it. Saw that coming.” People feel distanced from each other, and judge others as unwise, and pushy. “If only they’d asked me, I could have told them.” Team cohesion suffers. Resentment builds in all directions. 

So, if our primitive brains lead us to this kind of behavior, what can we do about it?

Slow Down

Your primitive brain, and the fight or flight response is powerful, but it’s not the only game in town. You can teach yourself to override it.

1.  Breathe: Try something called box breathing. Practice it anytime you feel a bit anxious or angry.

  • Breathe in for a count of four.
  • Hold your breath for four.
  • Breathe out on a count of four.
  • Hold for four.
  • Breathe in for four.
  • Repeat.

This may not be practical during an argument, but it’s great before initiating a conversation that you anticipate may be stressful. And, even during the interaction, bringing your attention to your breath, and doing this box breathing as much as possible is a powerful fight or flight defuser. Just ask a Navy Seal. This is a technique they use in actual battle.

2.  Look for common ground. Whether your impulse is to fight or to hide from the conflict at hand, you’re focused on the differences between you. And either way, your brain is racing. It’s going a mile a minute. Your primitive brain has given your rational mind an assignment, “Identify all threats and all weapons to counter those threats and all means of hiding from those threats.” Your rational mind is good at that, but it’s now using that talent for assessment in an irrational fashion. It’s operating from the conclusion, and finding support. That’s backwards. Here’s an opportunity to practice the principle derived from the system of improvisation — YES, AND. Prompt yourself with phrases like:

  • “Here’s what I like about this…”
  • “I think we agree on X, Y, and Z.”
  • “I can see we’re not on the same page about some stuff. Before we get into that, let’s work together for a moment to find all the areas of common ground.”

3.  Puzzle it. Now that you’re calm, and standing on a wide swath of common ground, you and your collaborator can look at your points of distance and debate them. Investigate them. Try on each other’s perspective and see how it fits. Distance yourself from your ideas. You’re looking together at a jigsaw puzzle, trying to find the solution. Your pieces aren’t better or worse. They’re not even yours. Theirs neither. They’re not your ideas or their ideas. All ideas are joint property. They’re all just puzzle pieces. And they either fit, or they don’t.

4.  Murder the unchosen alternatives. When the decision is made about which direction to go down — yours, theirs, a third unrelated one or a hybrid of the two — put your doubts to rest. You may not be able to quash them, but don’t feed them. Instruct yourself, “We’ve made a decision. Whether I agree with it or not is irrelevant. That ship has sailed, and my job is to back this plan of action to the hilt.” Every plan of action but the one that was chosen is done. Burn your boats. Don’t dwell. And if it’s your plan that’s in action, don’t gloat.

Reap the benefits

By following this approach to difference and workplace conflict, you’ll reap rewards. Your relationships will thrive. Your blood pressure will improve. Your organization’s decision making will be more effective. Your results will be better.

If you want, you can think of this as the “BLIMP” method. If you look above, you’ll see the steps… BLPM. Ok. BLIMP is a stretch. I just know people like acronyms.


Know anyone who’d benefit from this article? Please feel free to share it or it’s companion podcast episode far and wide.


Business Relationships: Make or Break With Micro-Responses

Today I’m thinking about micro-responses and how they can make or break your business relationships (and therefore your career).

A Business Relationships Story:

The other day at a store, I said to the clerk, “Hey, I’m hoping you can help me with something.” Before responding to me, she closed her eyes, lowered her head, and let out a quick breath through her nose. Then she looked at me and said, “Sure. How can I help you?” I instantly wished I hadn’t gone into that store. Our business relationship was in bad shape.

Above, I wrote that she closed her eyes, lowered, her head and exhaled “before” she responded to me. That wasn’t really true. That body language was her first response. And it was a foundational moment for our relationship.

We humans are, “meaning making machines,” so of course I interpreted that micro-response in my mind. To me it meant, “I don’t want to help you. Don’t bother me.” That response and the meaning I took from it had a more profound effect on my experience than her spoken response, “Sure. How can I help you.” I believed her non-verbals more than I believed her words.

 

It’s never about the thing. It’s always about the relationship.

 

The store clerk was willing to help me. She did help me. And even so, she tore down the business relationship with her initial micro-response.

A Take Away:

Micro-responses can tear down the relationship, and they can also build it up. How often do you smile at the people you work with when you encounter them? How often do you approach their requests with an attitude of “yes”?

Micro-responses that tear down relationships:

  • Sighs
  • “Oh no”
  • Frowning
  • Head shaking
  • Avoiding eye contact
  • Etc.

Micro-responses that build up relationships:

  • Smiles
  • Nodding
  • “Uh-huh”
  • Eye-contact
  • Slightly raised eyebrows
  • Etc.

These micro-responses are pre-conscious and reflect the thoughts you have about the situation (or person) presenting itself. You can’t necessarily control micro-responses in the moment because they come before you know it. You can, however, notice them as they come or afterward, and instruct yourself in how you want to respond for the future.

And if you’ve made a destructive micro-response, you can apologize for the impulsive reaction. An apology, when it’s called for, is a powerful relationship builder.

You can ask those around you to give you feedback specifically about your pre-conscious micro-responses and enlist them in your effort to improve your collaborative ability.

Something to Practice:

You can give yourself instruction and deliberately apply your awareness  in advance of the situations where micro-responses come up.  Some of those may include:

  • When someone makes a request of you
  • When someone comes unannounced to your work space
  • When you encounter someone when walking through the office
  • When someone gives you feedback — corrective or congratulatory
  • When someone asks you for a status report
  • When someone tells you about their personal life, or asks you about yours

Keep track. Prepare to build your business relationships. When you catch yourself tearing down the relationship, make a quick apology and move on.

The greatest benefit of this awareness and discipline… You can change your own attitude through this practice, and improve your own outlook, morale, and value in your organization.

Today I’m thinking about micro-responses and how they can make or break your business relationships (and therefore your career).

A Business Relationships Story:

The other day at a store, I said to the clerk, “Hey, I’m hoping you can help me with something.” Before responding to me, she closed her eyes, lowered her head, and let out a quick breath through her nose. Then she looked at me and said, “Sure. How can I help you?” I instantly wished I hadn’t gone into that store. Our business relationship was in bad shape.

Above, I wrote that she closed her eyes, lowered, her head and exhaled “before” she responded to me. That wasn’t really true. That body language was her first response. And it was a foundational moment for our relationship.

We humans are, “meaning making machines,” so of course I interpreted that micro-response in my mind. To me it meant, “I don’t want to help you. Don’t bother me.” That response and the meaning I took from it had a more profound effect on my experience than her spoken response, “Sure. How can I help you.” I believed her non-verbals more than I believed her words.

 

It’s never about the thing. It’s always about the relationship.

 

The store clerk was willing to help me. She did help me. And even so, she tore down the business relationship with her initial micro-response.

A Take Away:

Micro-responses can tear down the relationship, and they can also build it up. How often do you smile at the people you work with when you encounter them? How often do you approach their requests with an attitude of “yes”?

Micro-responses that tear down relationships:

  • Sighs
  • “Oh no”
  • Frowning
  • Head shaking
  • Avoiding eye contact
  • Etc.

Micro-responses that build up relationships:

  • Smiles
  • Nodding
  • “Uh-huh”
  • Eye-contact
  • Slightly raised eyebrows
  • Etc.

These micro-responses are pre-conscious and reflect the thoughts you have about the situation (or person) presenting itself. You can’t necessarily control micro-responses in the moment because they come before you know it. You can, however, notice them as they come or afterward, and instruct yourself in how you want to respond for the future.

And if you’ve made a destructive micro-response, you can apologize for the impulsive reaction. An apology, when it’s called for, is a powerful relationship builder.

You can ask those around you to give you feedback specifically about your pre-conscious micro-responses and enlist them in your effort to improve your collaborative ability.

Something to Practice:

You can give yourself instruction and deliberately apply your awareness  in advance of the situations where micro-responses come up.  Some of those may include:

  • When someone makes a request of you
  • When someone comes unannounced to your work space
  • When you encounter someone when walking through the office
  • When someone gives you feedback — corrective or congratulatory
  • When someone asks you for a status report
  • When someone tells you about their personal life, or asks you about yours

Keep track. Prepare to build your business relationships. When you catch yourself tearing down the relationship, make a quick apology and move on.

The greatest benefit of this awareness and discipline… You can change your own attitude through this practice, and improve your own outlook, morale, and value in your organization.


Collaboration Made Simple in 1 Step

Ok. Here it is. The single step you need to take for world-class collaboration:

Always move the action forward. (Repeat.)

If it’s immediately clear to you how this sentence applies to collaboration, then thanks for reading. If you’ve got an eyebrow raised, allow me to elaborate.

An Adeptability Collaboration Guide

Though we all collaborate every day, in many small ways, some of us are better collaborators than others. What’s better mean? It means making contributions that get us closer to a shared objective together. And some people are more effective  than others at working together to close the distance between us and our objectives.

Take meeting setting for instance. It’s easier to set a meeting with some people than it is with others. And it’s not just because of full calendars. Sometimes it’s about collaboration skills.

Setting a meeting with someone can take a whole lot more time and effort than it should. Just trying to set a coffee meeting between two people can seem like planning a mission to Mars for all the effort and the number of emails it may take. And scheduling coffee is about as simple as a collaboration can get.

Improvisers — people who create theatrical performances together by finding inspiration from each moment (with no advance planning or scripting) — have something to offer on this score. It’s a principle of Adeptability that can truly enhance all business communication.

According to legend, Rabbi Hillel was asked to sum up the whole of God’s teaching while standing on one leg. Pardon me while I stand up from my chair to sum up the whole of collaboration.

“ALWAYS MOVE THE ACTION FORWARD.”

Let me give you couple of examples of failing to employ this principle that may clarify. Warning: This may hit a little too close to home.

EXAMPLE ONE – NOT GOOD:

At a networking event, you meet someone new, or encounter an existing contact where there’s promise of mutual benefit in the relationship. You say, “We should get coffee sometime.” They respond, “Yeah! We totally should.” You both mean it. And then you go your separate ways.

Months go by, and you never go to coffee. No one took any action. Without action, there’s no forward movement.

EXAMPLE TWO – MARGINAL IMPROVEMENT:

You send an email to a colleague in another firm you’re preparing to do business with. You’d like to get together to discuss the details of the engagement. It’s coming up fast and time is of the essence. You write:

Hey Janet,

Let’s get together next week over coffee to discuss the joint venture we’re launching next month.

Janet responds:

Great idea. Let’s do it.

You:

Great. When are you available?

Janet:

Name a time.

You:

How about Tuesday at 3PM?

Janet:

Sorry. That’s the only day I can’t do. I’m out of the office all day, Tuesday.

You:

Ok. Monday then? How about Monday at noon?

Janet:

Yeah. That’s great. See you then.

You:

Terrific. See you then. But I just realized, we didn’t set a location. Where would you like to meet?

Janet:

Name a spot.

Uncle! Ok, that’s enough. I’m ready to shoot myself in the head. We’re ten emails in, and we still don’t have enough information to actually get together.

Obviously, this is an extreme case, maybe even cartoonish. But dollars to donuts, you’ve almost certainly got threads in your email or chat history that bear some resemblance.

Let’s see what happens if you take ALWAYS MOVE THE ACTION FORWARD as far as you can… Even if Janet doesn’t do likewise.

EXAMPLE 3 – BETTER:

You:

Hey Janet,

Let’s get together next week over coffee to discuss the joint venture we’re launching next month.

I propose Tuesday, 3PM, Mulligan’s Do-Over Coffee House on Main St.

Janet:

Sorry. Can’t do Tuesday. All booked up.

You:

Ok. Monday at noon or Wednesday at 10:30? Either way, at Mulligan’s?

Janet:

Either one.

You:

I’ll see you at Mulligan’s on Monday at noon. Please confirm.

Janet:

Yes.

 

That’s a lot better. Six emails, and it’s set and confirmed. Even without Janet’s help.

But what if both correspondents employ ALWAYS MOVE THE ACTION FORWARD?

EXAMPLE 4 – EFFECTIVE:

You:

Hey Janet,

Let’s get together next week over coffee to discuss the joint venture we’re launching next month.

I propose Tuesday at 3PM, Mulligan’s Do-Over Coffee House on Main St.

Janet:

Mulligan’s is great, but I can’t do Tuesday.

How about Monday at noon or Wednesday at 10:30?

You:

Mulligan’s on Monday at noon! Done. See you there.

If I don’t hear from you, I’ll assume that still works for you. No need to confirm.

Three emails, and done!

This principle, this tool, ALWAYS MOVE THE ACTION FORWARD, applies to any collaborative project. Scheduling is just one arena.

ANOTHER ILLUSTRATION:

You:

Let’s turn this project over to Cathy. She’s a wiz at simplifying this kind of complexity.

OPTION 1: Janet could respond:

No, not Cathy. She’s good with complexity. You’re right about that. But she lacks the diplomacy to handle the client’s personality, and it’ll be a disaster.

OPTION 2: Or Janet could respond:

Cathy is good with complexity, and she’s likely to clash with the client. Barry’s almost as good with complexity, and he’ll keep his cool with a difficult client.

Which message would you rather receive from Janet? Which one moves you closer to your objective of staffing the project?

Collaboration Wrap:

This principle –ALWAYS MOVE THE ACTION FORWARD — implies that the following do not suffice for effective collaboration. Alone, they don’t move the action forward.

  • Yes
  • No
  • Maybe
  • I like it.
  • Great.
  • Terrible.

This sort of response isn’t enough information for effective collaboration. If you’re committed to moving things forward, if you want to contribute to progress, take the next step. Add to the momentum.

And don’t worry. You don’t need to build the whole thing by yourself. Because…

Collaboration Bonus:

Here’s a freebee. A bonus Adeptability principle borrowed from improvisers:

DON’T BRING A CATHEDRAL. BRING A BRICK.

It can be daunting to try to solve any single problem on your own, in one fell swoop. But one idea, even a piece of an idea is enough to MOVE THE ACTION FORWARD, or as the case may be… BUILD THE CATHEDRAL. In other words, you don’t have to solve the problem. Even the smallest idea might be the lynch-pin to the final answer. Even if your idea ends up on the cutting room floor, it might be just the trigger a fellow collaborator needs in order to discover the big idea that solves it all.

As Lao Tzu — world famous improviser — said, “The journey of a thousand miles begins with a single step.” And in collaboration, you’re not the only one stepping.

 

_________

As G.I. Joe used to tell me at the end of each episode… “Knowing is half the battle.” If you’d like to build Adeptability culture in your company, click to book a call.


Set Expectations Like an Improviser

Are you in sales? Do you have a boss or have people working for you? Got people working with you? Do you work with people? 

If you answered “yes” to any of these questions, there are people who expect things from you.

The question is, are their expectations consistent with the reality you are prepared to deliver? Will you meet their expectations, or will you disappoint?

Half the answer lies in what you deliver. The other half lies in what they expect.

THE INCOMPLETE SET

Last month, I placed an order with a marketing company. They told me, “Your marketing product will go live in no more than 30 days. Maybe sooner.”

That’s expectation setting. They gave me an expectation about timeline.

They also told me that I’d have a “success manager” assigned to me and my marketing efforts, and that I’d hear from that manager to get my input along the way.

They gave me specific time when I should expect completion, but no specifics about when I’d hear from the “success manager.” Because they left a gap in setting expectations for me, I filled the gap with my own expectations about what the interim timeline would look like. Because I set my own expectations about their service, they set us both up for confusion, disappointment, and anxiety.

Indeed, two weeks later, when I hadn’t heard from anyone, I touched base with the sales rep who brought me on board to ask how things were progressing. “The holidays have created a backlog. I’m sure you’re still on target. You’ll hear from someone soon.”

Cool. Reassuring. A little bit.

When I called again a week after that, I heard, “There’s a bit of a backlog because of the holidays, but I’m sure your release will happen on time.”

Less reassuring. Kind of vague.

When I heard from his colleague that same day, “I received your search landing page today, and you’ll see it for review in about an hour,” that truly reassured me.

Why?

THE COMFORT OF SPECIFICITY

Was it the tangible progress that reassured me? Because someone had seen actual work done on my project…?

Well, that was part of it.

A bigger part of it, however, is that the info they gave me was specific. It was not a general assurance like, “I’m sure you’re still on target.” Or, “You’ll hear from someone soon.”

I heard instead, “I’m currently looking at this specific aspect of our deliverables to you.” She said, “You’ll see it in one hour.”

It was nice that I’d see it so quickly. But, “tomorrow morning by 10AM,” would have been almost as good. It’s the level of specificity that gave me something to hold on to. My worries are gone. And I know when I should start worrying. I can directly compare the reality on the ground with the expectation they set for me.

IMPROV’S LESSON FOR SETTING EXPECTATIONS

What I’d like to impart to you is a bit of wisdom I learned by training as an improviser…

The more specific you are with others in your life — those who work with you, live with you, depend on you, employ you, work for you, buy from you, sell to you… whatever — the more specific you are with others, the more comfortable they will be.

And guess what, the less likely they are to irritate you as well. I think I got under my vendor’s skin a bit, by writing a few times to ask about the status of my order.

What would have saved me the worry that my order would be late? What would have saved my vendor the irritation of my, “Are we there yet?”

One thing would have saved us both the stress — practicing the improviser’s tool, “Be Specific.” Had they been specific, not only about the deadline for the finished product, but about the timeline of every deliverable along the way, I’d have rested comfortably and left them to do their work.

BE SPECIFIC

So, dear reader, the next time you find yourself in a situation where someone else is looking to you for answers about what to expect:

  • When will you…?
  • What will X look like?
  • How will costs be calculated?
  • What do you like about…?
  • What are the metrics for success?
  • Where can I find X?
  • How can I attain X results?

Be as specific as you possibly can.

Expectations are like bowling. When you’ve got a seven-ten split, you can’t expect to knock down both pins by simply rolling the ball down the alley “that way.” You’ve got to hit the seven pin just so, in order to send it spinning into the ten. That’s a specific task.

So is communication. You’ll be rewarded for your specificity.


I.T. That Adds Value with Gina Harris - MGW #7



GUEST: Gina Harris

Director of Information Technology at TalkingRain Beverage Company

https://www.linkedin.com/in/ginatharris?trk=miniprofile-photo

http://www.talkingrain.com/

 

IT is just taking orders, fixing passwords, coding and explaining complex technical issues to those who don’t speak tech, right?  Not if you are Gina Harris, from Talking Rain.  IT is about viewing and treating people as change agents that require a whole business point of view.

 

Gina speaks to the necessity of fostering business knowledge as an IT professional in sales, negotiation, optimization of supply chain, assessing people’s brilliance and automating work-flow, vendor relations, and risk management.

 

Her advice, “Understand the business.  Look at it from a 50,000 ft view. Look at how we make money.  How we produce the goods we sell.  Find out what that is all about.  And then work down from the 40,000 ft, to the 30,000 ft, the 20,000 ft and understand who the players are. Who the influencers are?What the potential is to differentiate us from our competition.  Really, it is ‘know the business,’ once you know the business, the IT part is a lot easier.”

 

She shares that having a Learning Organization is essential to her company’s overall success.

 

How do you ensure you have a Learning Organization?

 

  1.    Empower your team with information.  Paint the picture of the problem, brainstorm, research and collaborate the solution together.
  2.    Soft skills are more important than your tech skills.
  3.     Ability to embrace change.
  4.    Being open minded
  5.     Initiative
  6.    Empathy
  7.    Self Awareness
  8.      Willing to Collaborate
  9.    Thick Skinned- Don’t take rejection personally, find out what you could do better.
  10.    Team Building
  11.     Have each other’s back
  12.    Humor
  13.     No one says, “this is not my job”
  14.    Speak to strengths and weaknesses
  15.    Give credit and appreciate people’s skills
  16.    Compassion & Empathy translates into Good Work
  17.     When you treat people well, give them feedback and look them in the eye on a regular basis, they will rally behind the leadership if they feel supported.

 

Thank you, Gina, for your transparent and informed advice on how to generate mighty good work as an IT pro and company wide.

 

Visit Mighty Good Work and The Yes Works at: www.TheYesWorks.com

 

Found out more great info from Gina in this article: http://food.cioreview.com/cxoinsight/the-business-value-of-it–nid-14037-cid-29.html

 

Theme music by: Miguel Juarez

 

Midshow break music by : Allan Loucks www.TinEar.com
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Your Happiness, Your Job with Dana Manciagli - MGW #4

GUEST: Dana Manciagli — Global Career Expert: Speaker and Private Coach

www.DanaManciagli.com

https://www.linkedin.com/in/danamanciagli

 

Over decades, Dana Manciagli amassed skills and insights into good work and career wisdom while working at such companies as Avery, SeaLand, Kodak and Microsoft. Now, she gives others the benefit of that wisdom as  an author, blogger, keynote speaker, career coach, and global career expert.

Earlier episodes of this podcast have focused on leadership’s role in great work in our companies. Dana Manciagli is here to talk with your host Aaron Schmookler about what each of us can do to insure that we’ve got Mighty Good Work.Reboot yourself by changing jobs, by jumping division to division, location to location, or company to company.

 

Here are a few highlights from our conversation with Dana:

 

Make choices! Don’t let your work happen to you. Be deliberate.

 

Figure out what you like, and pursue only what you like.


You can’t be all things to all people. Make choices. Sometimes they’re tough. You don’t have to get it absolutely right. Make a call and take action on it.

 

“What are you waiting for? You have a vision. You know what you want to do next. Why aren’t you doing it?”

 

Don’t rely on your boss to make you happy.

 

Ask yourself, “What was this week like? Did I do my best? Treat my people well? Make good choices?” Take regular accounting of your own performance against your own standards of excellence. Expect greatness.

 

There’s a lot of boss bashing out there. Stop bashing the boss. It only hurts your career.

 

Business revolves around relationships.

 

Rule #1: Build the relationship with your boss. There’s a “we factor” and you’re role in the relationship is equally important. It takes two.

 

YOU have tremendous power in yourself — through your choices — to have good work wherever you are.

 

Put in the work that it takes to enjoy work! Don’t be stuck.Take action to get to joy at work!

 

If you need a private job search coach, contact Dana through her website or through LInkedIn.

 

http://DanaManciagli.com

https://www.linkedin.com/in/danamanciagli
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